posting title : Property management assistant

department / office : Economic commission for Africa

location : Addis Ababa

posting period : 30 april 2024 – 12 may 2024

job opening number : 24 – economic commission for Africa – 233502 – individual contractor

United nations core values : integrity, professionalism respect for diversity

duties and responsibilities

under the direct supervision of the chief of property management unit and the oversee of the chief of section, the incumbent will be responsible for the following duties:

• participants in periodic physical verification and counting of equipment to ensure accuracy of serial and decal numbers, stock descriptions, net total on hand and exact location of property, to be in compliance with the umoja process of inventory counting and controlling.
• assists in conducting and assists in preparing or retrieving and disseminating monthly, yearly, and ad hoc reports as required, including those on acquisition and surplus (damaged / obsolete) property and provision of monthly stock item balance reports to custodians.
• ensures all property equipment are bar-coded, decaled and tagged as per UN property management guidlines
• assists in the assignment and installation of equipment to offices and staff
• assists in preparing monthly, yearly and ad hoc reports of UN property as required, including those on acquisition and surplus (damaged / obsolete )
• provides support for assets management regarding the acquisition and reconcilling of IPSAS useful life guidline; ensures items for disposal are blocked (in umoja), stored effectively before physical disposal.
• assists in managing and maintaining a comprehensive electronic database of non-expendable property for multiple departments as well as the updated record of property records custodians
• ensure appropriate update of equipment record
• analysis and suggests improvement to the efficient operation of inventory control activities;
• provide support in arranging furniture and equipment maintenance (with service contractors and/or FSM?)
• provides support in compilation of data for UNECA tangible property insurance,
• maintains a comprehensive electronic database of non-expendable UNECA property for multiple departments as well as updating records of property custodians
• designs and develops spreadsheet reports and databases using various software platforms in accordance with instructions received from supervisor.
• regular update of equipment records for acquisitions, goods issue; transfers, and disposals,
• draft routine correspondences for signature by supervisor when requested and register and file incoming correspondence
• provides training and supervision to outsourced staff in performing physical verification and physical count tasks.
• update and enriches the equipment record as neccessary.
• keeps abreast of developments, analyzes and suggests improvement to the efficient operation of PP&E activities
• maintains a proper and up to date paper and electronic filling system
• performs other duties required
• Work Location
• Addis Ababa
• Expected Duration
• 6 month
• Result of Service
• the individual contractors are expected to assist the unit on a full range of property management issues, and be involve in day-to-day activity, providing support to the sub-unit supervisors and chief of the unit.
• Qualifications / Special Skills
• high school diploma is required, degree in the field of procurement / business administration / accounting is desired. additional training in the area of IPSAS & umoja on property management and logistics front is desired.
• a minimum of six (6) years of progressively responsible experience in the field of supply chain management, business administration / accounting or IT is required. experience in inventory / warehouse and property management is desired.
• Language
• English and French are the working languages of the united nations secretariat. for the post advertised, fluency in oral and written English is required. Excellent English writing ability is a must. knowledge of French or another official United Nations language is desired.
• United Nations Considerations
• the united nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). the United Nations Secretariat is a non-smoking environment.
• as per UN policy, consultants and individual contractors may not apply for or be appointed to any position in the capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8) . the united nations secretariat is a non-smoking environment
• as per UN policy, consultants and individual contractors may not apply for or be appointed to any position in the professional or above categories and for positions at the FS-6 and FS-7 levels in the Field service category within six months of the end of their current or most recent service. this restriction does not apply to associate experts (junior professional officers) appointed under the staff rules
• No Fee
• THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINNING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANT’S BANK ACCOUNTS