Closing Date: 14 Nov 2025 13:00, EASTERN AFRICA TIME
Bidder Name: Fill in Bidder’s name and address
For the supply of services:
Having examined this Request for Quotation including its Annexes, and having examined all conditions and factors that might in any way affect its cost or time of performance, we, the undersigned, offer to execute and complete the Services in full acceptance of, and in accordance with, the Terms and Conditions Applicable to ILO Contracts for Services for the following Total Contract Price, net of any direct taxes or customs duties and other import taxes:
Task
Description
Lump Sum in Add currency here (Excluding VAT)
1
2
3
4
5
Total
Attached to this Offer Submission Form is Appendix A, containing the proposed detailed cost breakdown for each of the above tasks.
Additional Services
Compensation for any additional services to this RFQ shall be calculated based on the rates below:
Position (title)
Based at contractor’s Office
Based at the ILO
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–
–
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–
–
–
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–
–
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Comments
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Name: COMPANY STAMP
Position:
Tel/Fax:
E-mail:
Date:
Signature:
Appendix A
The bidder is to provide in this document the proposed detailed cost breakdown for each of the tasks.
All individual activities and sub-activities should be specified and their respective cost quoted.
Further details or clarifications regarding the time-and-material costs quoted in the previous page, if any, should be indicated here.
The International Labour Organization, represented by the International Labour Office (ILO), expects its Vendors and their Personnel to support and respect the protection of internationally proclaimed human rights and to observe the highest ethical standards in any of their supply chains, throughout the selection process and the performance of the contract.
The Vendor hereby certifies that it is NOT in one or more of the following situations:
bankrupt or the subject of insolvency or winding-up proceedings, subject to administration by a liquidator or by a court, in an arrangement with creditors, or that its business activities are suspended or in any analogous situation arising from a similar procedure under national law and regulations;
in breach of its obligations relating to the payment of taxes and social security benefits to the extent required by law or a regulatory body;
guilty of professional misconduct, by having violated applicable laws or regulations, or ethical standards of the profession to which it may belong, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes wrongful intent or gross negligence, including, in particular, any of the following:
a. fraudulently or negligently misrepresenting information required for the verification of the absence of grounds for exclusion or the fulfilment of eligibility or selection criteria or in the implementation of the legal commitment;
b. entering into agreements with any other interested companies, competitor or potential competitor with a view to restricting competition with respect to the current selection process;
c. attempting to influence the decision-making process of the ILO, to obtain confidential information that may confer upon it undue advantages in the current selection process or to negligently provide misleading information that may have a material influence on the ILO decisions concerning exclusion, selection or award;
4. engaged in conduct or behaviour that constitute Proscribed Practices or Prohibited Conduct as defined in paragraph 12.3. of the Terms and Conditions applicable to ILO Contracts 1 with respect to the ILO, another entity of the United Nations System or multilateral development finance institutions;
5. participant, either active or passive, in a criminal organization or in money laundering;
6. the subject of any sanctions 2, nor identified as ineligible by any government, supranational organization (e.g., European Union), another entity of the United Nations System or multilateral development finance institution;
7. provided resources received under any contract with the ILO, another entity of the United Nations System or multilateral development finance institutions to individuals, groups, undertakings or entities associated with terrorism in particular those named on the United Nations Security Council Consolidated List, as may be amended;
8. employed children as defined in paragraph 12.2.5. of the Terms and Conditions applicable to ILO Contracts or committed offences concerning trafficking in human beings 3;
9. shown significant or persistent deficiencies in the performance of a substantive requirement under a prior contract with the ILO, which led to early termination of that prior contract, damages, etc.;
10. misrepresented information supplied that is required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, withheld such information or failed to submit the supporting documents requested in the current selection process;
3 As defined in Article 3(a) of the Protocol to Prevent, Suppress and Punish Trafficking in Persons Especially Women and Children, supplementing the United Nations Convention against Transnational Organized Crime, adopted and opened for signature, ratification and accession by General Assembly resolution 55/25 of 15 November 2000, available at : https://www.ohchr.org/en/professionalinterest/pages/protocoltraffickinginpersons.aspx.
11. committed financial irregularity;
12. created a shell company or is a shell company for the purpose of responding to the current selection process; or
13. used information from current or former ILO officials, whose previous duties or access to inside information during their tenure could be perceived as a conflict of interest.
The Vendor understands that it may be excluded by the ILO from participation in the current selection process in the event of any misrepresentation in relation to the above certification and that the ILO will reserve the right to cancel or terminate with immediate effect and without compensation any proposal of or contract arising from this selection process.
The undersigned certifies/y to be duly authorized to sign this certification on behalf of the Vendor.
For the Vendor
Name: Title: In Signed on
Contact details International Labour Organizati Route des Morillons 4 CH-1211 Geneva 22 Switzerland on: Procurement Bureau (PROCUREMENT) Email: pcrt@ilo.org
International Labour Organization Country Office Addis Ababa is seeking to contract company that provides Messengers Service for a period of one year 01 January – 31 December 2026 (with a possibility of extension depending on the quality of service provided).
2.Objective:
Under the supervision of the Senior Operations Officer and Operations Asst., the Contractor will be required to provide messenger service to support the Country Office Addis Ababa. A company who can provide with three messenger/personnel to deliver the messenger service.
3. GENERAL
The ILO CO-Addis Ababa shall:
Facilitate entrance permission from ECA Security for the members of the Contractor. The Contractor is required to inform to the Office whenever there is a change in the list of its members/personnel.
The Messengers shall provide to the ILO CO-Addis Ababa the following service:
Assist with the operation of photocopy machines, the reproduction of documents, the movement of stored files, the annual physical inventory of ILO Office furniture and equipment, and the organization of meetings.
Moving of office furniture, supplies, equipment files, publications or any other item between offices and or storage rooms as required
Such other related services as may be requested by the ILO Office within the general scope of the Agreement, such services not to result in additional costs for the Contractor.
The messenger work shall normally take place outside regular ILO Office hours (Monday to Friday, 8:30 a.m. – 12:30 p.m. and 1:30 p.m. – 5:30 p.m.).
The Contractor is not expected to work on holidays observed by the ILO Office. In the case of the ILO Office working on an Ethiopian National Public Holiday, the Contractor shall provide services on that day at no extra cost to the ILO Office.
The Contractor is responsible for any damage caused to the building (including furniture, fixture, and office equipment) or losses of property. The Contractor is also responsible for any damage to the premises, furniture, fixture and office equipment that may be caused by fire, water or bad weather if such damages are found to be caused due to negligence on the part of the Contractor.
The Contractor shall supervise and inspect all work performed by his employees, to ensure that the work meets required standards as well as the term of this agreement. Employees of the Contractor shall take instructions only from the Contractor or his designed supervisor. The ILO Office shall be informed in advance, of the names of all employees of the Contractor working in the ILO Office, who shall be registered with the ECA Security Office and wear ID Card.
The Contractor is responsible for ensuring himself and his employees for not being entitled to any payment, benefit, subsidy or pension from the ILO other than the payment agreed in the contract, except as compensation of work agreed in advance and performed outside the terms of this contract.
4. Evaluation Criteria
The company shall submit technical and financial proposal for the above stated service to the ILO Country Office Addis Ababa.
The technical score is 70% and Financial is 30%.
For the financial proposal to be considered, the company shall be technically compliant, which is 70% and above out of 100 for technical evaluation.
Technical score weight:
Company profile and registration minimum two years work experience with UN Agencies (30%)
Previous work experience of the personnel. Minimum two years’ experience (30%)
Experience with ILO and multicultural environment of the personnel. Minimum two years’ experience (40%)
Interested bidders are expected to fulfil the requirements stated here below:
Have a valid and renewed license for the year 2017/2018
Should be VAT registered.
Should be able to provide the service by a maximum of three persons
Should be able to provide a minimum of three recommendations from their customers
HOW TO APPLY:
Sealed envelopes marked as “bid for the provision of messengers service –ILO/CO ADDIS/RFQ/2025/082” containing the company profile along with the above-mentioned required documents and the bid price must be submitted at the ILO-CO Addis Ababa Procurement email address – ADDIS_PROCUREMENT@ilo.org.
Bids received after closing time will be automatically rejected.
Bidders are advised to read and comply with the requirements provided in this advertisement.
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