Ethiopian Islamic affair supreme council

Addis Ababa, Ethiopia

Date:    May, 2025

Project Name: KING NEJASHI ISLAMIC CENTER Project: Phase One

Project Procurement Reference No: EIASC/KNIC/08/2025.

Ethiopian Islamic affair supreme council (hereinafter called the “Employer”),  invites eligible companies to indicate their interest to participate in the development of king nejashi Islamic Centre Project using Design – Construction Services and / or Works (DB) Delivery Approach.

The Employer has 30,000 m² land located near to Africa Union whose Title Deeds, Topographic Map and Planning Consents are as included herein with (Annex 1: Title Deeds, Topographic Map and Planning Consents). The Employer is desirous to develop Islamic Center whose components are:

1. 2B + 1 SB + G + 2 Mosque Building
2. Public Plazas
3. Medresa/school  and associated facilities

The Employer acquired sufficient funds for construction for the proposed Islamic Center Phase One Project is attached in Annex 3 herewith.

Bidders shall provide Design- Construction Services & / or Works defined in detail in the Employer Requirement.

International Bidders with Local Counterparts may be given Three Points Preference Margin. Local bidders who meet all the requirements of the Request for Expression of Interest (EOI) are eligible to participate.

Interested companies must provide the requested information within 30 Calendar Days from the Date of Advertisement indicating that they are responsive to perform the project as per the Must Meet requirements defined below:

1. Presentation of the Firm
   1. Company profile
   1. Fields of Specialization and Organization in the Construction Industry (Those who were involved in Islamic Center related projects or their components before may be given up to 5 points preference margin)
   1. Legal Status
   1. Credentials (To be Authenticated when necessary) proving Responsiveness towards the must meet requirements forms provided in Item 2 below
   1. All of the above from each partner when any form of partnership is used and commitment for being jointly and severally liable

• Responsiveness or Must Meet Criteria
  • Eligibility (Use Table 1 for the Requirement and Form MMC1 for Submission)

Factors	Table 1: Eligibility Criteria
	Requirements	Bidder(s)				Document Required
		Individual	Partnership
			All Combined	Each Partner	At least One
Nationality	Eligibility	Must Meet	Must Meet	Must Meet	NA	Form MMC 1
Conflict of Interest	No COI	Must Meet	Must Meet	Must Meet	NA	Form MMC 1

• History of Contracts Non-performing (Last Five Years: Use Table 2 for the Requirement and Form MMC 2 for Submission)

Factors	Table 2: Historical Contract Non-Performance (Last Five Years)
	Requirements	Bidder(s)				Document Required
		Individual	Partnership
			All Combined	Each Partner	At least One
Substantial Delay	Beyond Liquidated Damages Limit	Must Meet	NA	Must Meet	NA	Form MMC2
Termination	After Final Dispute Resolution	Must Meet	NA	Must Meet	NA	Form MMC2
Pending Litigations	More than 10% of Net Worth	Must Meet	NA	Must Meet	NA	Form MMC2
Failure to Conclude Contract	Bid Security Forfeited	Must Meet	NA	Must Meet	NA	Form MMC2
Barred	Relevant Institutions	Must Meet	NA	Must Meet	NA	Form MMC2

• General and Particular DB and / or Islamic Center related Projects Experience (Forms MMC 3 & MMC 4 for Submissions including Credentials Attachments)

General Experience:

1. Single or All Partners having been actively engaged for at least for eight (8) years.
   1. At least One Construction Design Services and Works (DB) Project in the Last Five Years
   1. Minimum USD 20 million Peak Annual Turnover for the Construction Design Services and / or Works Projects

Particular Experience:

1. Involved in at least 70 % completed One (1) Neighborhood / Compound Design Services, One Building Project not less than not Five Floors in the Last Five Years
2. Involved in at Least USD 42 Million Projects
3. Nature, Complexity and Similarity of Projects shall be Office Buildings, or Islamic Center Related Projects
   1. Financial Capabilities (Form MMC 4 for Submissions)

1. At Least USD 9 Million Net Worth or Equity Amount of the Last Five Year
2. At Least USD 10 Million Annual Turnover of the Last Five Years
3. At Least USD 1 Million Average Profit Before Tax of the Last Five Years
4. At Least USD 600,000 Liquid Asset and / or Credit Facilities

NB: Audited Report is Mandatory

• Personnel Capabilities (As part of the Company Profile and CVs)

1. Organization Chart of the Head Office of Single bidder and Each Partner when applicable
   1. Organization Chart of a Similar Project undertaken within the Last Five Years
   1. Project Manager of the Project whose General Experience is 15 Years and Specific Experience 6 Years plus participating at least in 1DB and 1 Five Floors Building project
   1. Design Coordinator whose General Experience is 12 Years and Specific Experience 6 Years plus participating at least in 1DB and 1 Five Floors Building project
   1. Construction Works Project Manager (For DB Delivery Approach only) whose General Experience is 12 Years and Specific Experience 6 Years plus participating at least in 1DB and 1 Five Floors Building project
   1. Contract Administration Expert whose General Experience is 12 Years and Specific Experience 6 Years plus participating at least in 1DB and 1 Five Floors Building project
   1. Urban Planner whose General Experience is 12 Years and Specific Experience 6 Years plus participating at least in 1 Neighborhood design services project

• Machinery Capabilities

A. Construction Works Machineries used for a similar project undertaken within the Last Five Years

• Experience in East Africa over the last 5 years is preferable and may be taken into consideration in the future Qualification Evaluation
• Any other information that certifies your Responsiveness to perform the Project indicated above.
• Companies may be invited to give a presentation on their firm’s Responsiveness and Capability to perform the above Projects.

The Employer shall select the best responsive and most experienced companies on the basis of the Expressions of Interest (EOI) submitted and request the submission of an eligibility, qualification and financial proposal in respect of the forth coming detailed assignment.

The Employer shall reserve any opportunity including negotiations during the next phases of Tendering and Contract Formulation on the basis of Bidders’ detailed Qualification and financial offer.

• The Applicant may send its application document (PDF) by email. Soft copies documents shall be sent to the email:  eiascknicbid@gmail.com

Expressions of Interest must be delivered to the address below to Ethiopian Islamic affair supreme council head office.

Forms to be used for participating in this Expression of Interest are attached in Annex 2,

Annex A and Annex B documents can be obtained from Ethiopian Islamic affair supreme council head office. Whose address is Addis Ababa, kolfe kernyo Sub City Tel: +251-113 725 965, +251-113 725 966,

Interested companies may obtain further information at the address above during office hours from

9.00am to 4.00pm.

For clarification and quiries please contact us on our email address eiascknicbid@gmail.com

Sincerely

NB: Forms to be used for Submissions can be collected from the address mentioned above

 

Project Title:
Consultancy Services for Training Package and Software Supply

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1. Background

The Ethio-Djibouti Railway Share Company (EDR) is inviting Expressions of Interest (EOI) from qualified consultancy firms for the supply of licensed engineering software and the provision of corresponding training packages. This initiative is aimed at enhancing engineering capabilities and strengthening operational efficiency through advanced software tools and targeted technical training.

The implementation of this project is expected to significantly improve EDR’s engineering workflows, analytical capacities, and execution of complex infrastructure projects, contributing to the broader goal of “Improving Railway Operational Efficiency through Innovative Engineering Solutions.”

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• Objectives

The selected firm will collaborate closely with EDR management and engineering staff to deliver on the following objectives:

• Enhance the capacity of EDR’s engineering personnel through access to state-of-the-art engineering software and high-performance computing resources.
• Deliver training to improve efficiency, accuracy, and innovation in design, simulation, and analysis processes.
• Support the successful execution of engineering projects requiring advanced computational tools and specialized expertise.

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• Scope of Work

The consultancy firm will be responsible for the provision of licensed and authorized software as well as comprehensive training programs across the following domains:

A. Civil Engineering Software and Training:

• Bentley OpenRail
• OpenRoad Designer
• ETABS
• SAFE
• CSI Bridge
• PLAXIS
• MS Project
• WaterCAD
• ArcGIS
• KENPAVE
• Cost X

B. ETS (Electrical Traction System) Software and Training:

• eTraX™ (ETAP module)
• EPLAN Electric P8
• Prover iLock

C. Electro-Mechanical Software and Training:

• Revit
• SIMPACK
• SolidWorks
• ANSYS

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• Application Process

Interested and eligible firms are invited to submit a sealed pre-qualification application demonstrating their competence and experience in delivering the required consultancy services.

• Submission Requirements:

1. Applicants are responsible for all costs related to the preparation and submission of the EOI. EDR will not reimburse any such costs.
2. All pages of the application must be numbered and signed by an authorized representative.
3. Incomplete or incorrectly filled applications will be rejected.
4. All documents must be submitted in English.
5. Applicants may be contacted to clarify submitted documentation.
6. EDR reserves the right to reject any application without further communication.
7. The evaluation and shortlisting process is confidential. EDR’s decisions shall be final and binding.
8. Following the selection process, EDR prefers that the financial proposal be submitted in Ethiopian Birr (ETB).
9. Applications must be submitted in accordance with the requirements outlined in this EOI.
10. All document shall be submitted both in hard and soft copy
11. For additional information, interested firms may contact:

Ethio-Djibouti Railway Share Company (EDR)
Furi Lebu Railway Station, Office Building
Engineering Department or Procurement Department
Telephone: +251 910614097, +251 945828689

• Eligibility and Participation

Legally registered and eligible firms are invited to participate in this Expression of Interest (EOI). Applicants must not be listed on any governmental or institutional blacklist. All competent bidders that meet the stated criteria are encouraged to submit their complete applications in a sealed envelope via courier to the address below, no later than May 29, 2025.

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• Project Duration

The expected duration of the assignment is one month and two weeks from the date of contract signing. However, the completion date will be determined based on project-specific requirements and formalized during contract negotiation and signing.

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• EOI Submission Requirements

Interested firms must submit an Expression of Interest that includes the following documents:

• A cover letter on the organization’s official letterhead with company seal, including:
  • EOI subject line
  • Reference number of the EOI notice
  • Full legal name and address of the applicant
• Proof of registration and legal status:
  • Valid business license with the latest renewal
  • Government-issued registration certificate
  • Tax clearance certificate valid at the time of submission
  • Authorization letter or power of attorney from a legal representative
• Company credentials:
  • Organizational profile
  • Statement of capacity (including manpower, equipment, and facilities)
  • Financial statements verified by a certified audit institution
• For Joint Ventures:
  • Legal documents confirming the joint venture arrangement
• Registration with the Procurement Agency (if applicable)
• All documents must be prepared and submitted in English
• Submission deadline: May 29, 2025, at 4:00 P.M. (Local Time)
• EDR reserves the right to accept or reject any or all applications without obligation to provide reasons.

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• Contracting Process

Following the evaluation of EOI submissions, shortlisted companies/firms will be invited to participate in the next phase of the procurement process. The final selection will be based on the evaluation results and the shortlisted firms’ willingness and ability to meet the project’s objectives, including the delivery of licensed software and the associated training package.

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1. Confidentiality

All information, documents, and data obtained or generated during the assignment will be treated as strictly confidential. Materials provided by EDR will remain the property of EDR and must not be disclosed to any third party without prior written consent.

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1. Expertise Requirements

EDR seeks qualified and experienced firms with proven expertise in the supply of licensed engineering software and the delivery of experienced technical trainers Applicants are expected to have:

• A minimum of five (5) years of experience in delivering similar services
• Experienced trainers with demonstrated competence in the respective software platforms
• A solid track record of successful implementation in similar assignments
• Rejection Criteria

Bidder have to comply with the following under listed criteria, otherwise it will be automatically rejected.

• Experience delivering hyper-convergent infrastructure ( HCI) is required to ensure compatibility issues
• Software should  licensed
• Training and Knowledge Transfer Package
• On board troubleshooting system
• After-sales service and maintenance support 
• Minimum eligibility criteria

Firms service providers minimum eligibility criteria are as under:

Table 1: Eligibility Criteria

Mandatory Requirements
No.	Eligibility Criteria	Proof
1	The bidder should provide all relevant and renewed legal trade licenses which shows the related stream of business.	Copy of trade license/other relevant documents
2	Tax clearance certificate that works to date of the submission of the EOI	Copy of certificate /other relevant documents
3	Complete organization profile, Company capacity statement, Financial, Manpower and equipment	Document , written evidence and testimonial letters
4	The bidder should have at least 3 prior experiences in supply and implementation of Software & Virtualization projects with similar project complexity in last 5 [five] years. The contracts submitted as experiences must have been completed successfully and should be currently operational.	Reference and Testimonial Letters with clear address, letters will be subjected for authentication
5	The bidder must have Experiences under Similar Information Systems Supply, Installation and Implementation and support contracts in the role of prime contractor for at least the last 6 [six] years.	written evidence and testimonial letters
6	Manufacture Authorization letter (MAF) for major products	Product Manufacturer Authorization letter (MAF)
7	Fulfilling the minimum specification in Compliance sheet. Please specify which item you have proposed in line with our technical specification in the RFP.	Completed Compliance sheet
8	Datasheets of the offer products	Datasheet document to all proposed products
9	BOQ (Bill of quantity) without Price in bidder’s technical offer and matching our RFP requirements. Please specify which item you have proposed in line with our technical specification in the RFP.	BOQ (Bill of quantity) without Price
10	The bidder should provide training (Formal instructor lead and on job) for related Staff for each sub system as described on RFP.	Confirmation letter or training proposal on technical document.
11	Qualifications and experience of technical experts allocated for the job	List of professionals their CV, and Certification
12	Bid validity period shall be 120 days.	Confirmation letter or express on technical document.
13	manufacturer’s warranty period as specified in the RFP	written warranty letters
14	Concurrent support period as specified in the RFP	Bidders should provide exhaustive and practical support strategy this include details onsite and offsite supports

1. Medium of Communication

All documentation, including the training Plan, must be prepared in English. Furthermore, all communications and document review discussions related to this project will be conducted exclusively in English.

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ANNEXES

ANNEX: Company Profile Contents

Table 1 – General Information

• Name of the Company
• Address
• Phone Number
• Fax Number
• Email Address
• Address of Other Offices (if any)
• Name and Designation of the Contact Person
• Legal Status (provide certified copies of registration)
• Registration Number
• Place of Registration
• Principal Place of Business
• VAT Registration Number
• Attach certified copies of relevant documents

Table 2 – Company Experience in the Last Three Years

• Start Date (Month/Year)
• End Date (Month/Year)
• Client
• Description of Services
• Contract Amount
• Remarks (attach documentary evidence)

Table 3 – Similar Experience in the Last Three Years

• Year
• Client
• Description of Works
• Contract Amount
• Remarks (attach documentary evidence)
• Include copies of completion certificates issued by former clients and/or
• Performance evaluation/appreciation letters from former clients (including contact details and their approval to be contacted)

Table 4 – Ongoing Contracts (if any)

• Client
• Description of Contracts
• Location
• Contract Amount
• Percentage of Completion (attach documentary evidence)

Table 5 – Adequacy of Working Capital

• Source of Credit Line
• Amount
• Remarks (attach documentary evidence)
• Include proof of financial competency and audited financial statements for the past three financial years

Table 6 – List of Permanently Employed Staff

• Name
• Designation
• Qualification
• Number of Years of Experience
• Attach an organizational chart and detailed CVs of key management and technical personnel

Table 7 – Any Other Information

• Companies may also include brochures and any other relevant documentation

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Declaration:
I, the undersigned, hereby confirm that the information provided in this form is accurate. I also acknowledge the obligation to inform EDR of any changes to the submitted information as soon as they occur.

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Submission Deadline
interested consultancy firms are invited to submit their Expression of Interest by May 29, 2025.

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Contact Information:
Ethio-Djibouti Railway Share Company (EDR)
Furi Lebu Railway Station, Office Building
Procurement Department
Telephone: +251 910614097, +251 945828689

Thank you for your interest in supporting EDR’s business process!