Request for Proposal for Long Term Agreement for the Provision of Vehicles Preventive and Breakdown Maintenance Services.

LRPS-2024- 9193910

UNICEF (Ethiopia) wishes to request eligible bidders to participate in a Request for proposal (LRPS)  FOR ESTABLISHING LONG-TERM ARRANGEMENTS  FOR THE PROVISION OF VEHICLES PREVENTIVE AND BREAKDOWN MAINTENANCE SERVICES.

Details of the requirements for this bid and eligibility criteria etc. can be found in the bid document.

Interested and eligible bidders can get the bid document with the below links;

2merkato.com https://tender.2merkato.com/tenders/6721f86b5d8b635f7bfd87a6

Bids must be received by latest on 20^th November 2024 @ 10:00 am-East African time.

Bids received after the stipulated date and time will be invalidated. Proposers can submit bids through UNICEF Ethiopia secured email address: ETH-Supply Tender Box <eth-supplytenderbox@unicef.org>.

Last date for accepting inquiries from the bidders is 13^th of November 2024 at 5:00 pm.

UNICEF is part of the United Nations Global Marketplace (UNGM). Accordingly, all proposers are encouraged to become a UNICEF vendor by creating a vendor profile in the UNGM website: www.ungm.org

The tender is open only for local bidders. It is important that you read all the provisions of the Request for Proposal to ensure that you understand and comply with UNICEF’s requirements.

Proposers are required to provide their financial proposal ONLY with the format provided with the bid document.

 Note that failure to submit compliant bids may result in invalidation of your proposal.

IMPORTANT:

Bidders are requested to submit their Technical and Financial Proposals in a separate file through UNICEF Ethiopia secured email address: ETH-Supply Tender Box <eth-supplytenderbox@unicef.org>.

Nib Insurance Company (S.C) invites competent and qualified applicants for the following vacant posts.

1. Executive Officer Resources Management

Basic Functions

Under the general guidance of the Chief Executive Officer plans, organizes, directs and controls all functions related to finance, human, and material resources, and administration services; ensures compliance of appropriate laws, policies and procedures; proposes measures to enhance good labor relations, management of personnel and other administrative matters.

Specific Duties and Responsibilities

• Planning, organizing, directing and controlling the activities of finance, human & material resources and administration services of the company;
• Supervising and controlling the operation of company’s accounts; exercising control on the maintenance of proper books of accounts, taxation and inventory;
• Ensuring that company funds are timely collected and properly utilized in accordance with company policies, procedures, plans and programs;
• Supervise the preparation of quarterly and annual account reconciliations, monitor and enforce compliance with tax and International Financial Reporting Standards (IFRS;
• Directing, monitoring and controlling the orderly clearance of payables and receivables; securing management’s approval for the write-off of unclaimed liabilities and bad debts;
• Directing the preparation of corporate financial plans as well as annual capital and operating budgets;
• Formulating and developing financial, human and materials management policies and procedures; directing the planning, installation and maintenance of proper accounting, budgeting and financial control, human resource and property administration systems;
• Ensuring that annual accounts are properly and timely closed, and that periodical financial statements and reports are prepared and submitted to management;
• Arranging for and submitting accounts of the company to regular and on the spot audit;
• Ensuring and arranging for adequate insurance coverage for the property and liability of the company;
• Ascertaining that human and material resources as well as administrative services are timely provided to all units of the company to ensure smooth and continuous operations;
• Directing and controlling recruitment, promotion, placement, transfer, salary and benefits administration, work discipline, training & development, termination of contracts, performance appraisal, grievance handling and employee records management; ensuring conformity with the provisions of the labor law and directions from management in the administration of employees;
• Supervising and ensuring the proper provision of general services including janitorial, custodial, communication, photocopying, duplicating and maintenance services;
• Prepare and submit periodical reports;
• Perform other activities as required.

Competencies 

• Intensive knowledge of financial management principles and concepts;
• Comprehensive knowledge of human resources management;
• Comprehensive knowledge of procurement and property management;
• Thorough knowledge of industrial relations;
• Ability to timely consolidate accounts and rectify irregularities;
• Ability to coordinate and direct a variety of activities;
• Ability to create effective work teams;
• Commendable organization and time management skill.

Education: BA Degree in Banking and Insurance or Management or Accounting and Finance or Economics or in related fields, preferably with ACII or LOMA.

Experience:12 years relevant experience, of which 5 years in senior managerial position in core insurance areas and familiar with application and reporting of IFRS.

Job grade: XIV  

• Assistant  Branch Manager

Education: Banking & Insurance or Management or Accounting & Finance or Economics or Statistics or Mathematics or in related fields.

Experience: 7 years relevant experience, of which 1 year in Branch Manager II position or in a similar position.

Job Grade:  X

• Branch Manager III

Education: BA Degree in Banking & Insurance or Management or Accounting & Finance or Economics or Statistics or Mathematics or in related fields.

Experience: 7 years relevant experience, of which 1 year in Branch Manager II position or in a similar position.

Job grade: X  

• Branch Manager II

Education: BA Degree in Banking & Insurance or Management or Accounting & Finance or Economics or Statistics or Mathematics or in related fields.

Experience: 6 years relevant experience, of which 1 year in Branch Manager I position or in a similar position.

Job grade: IX  

• Senior Human Resource Administration Officer

Education: BA Degree in Human Resource Management or Management or Public Administration or in related fields.

Experience: 6 years relevant experience, of which 4 years in Human Resource Officer II or in a similar position.

Job grade: IX  

• Senior Human Resource Development Officer

Education: BA Degree in Human Resource Management or Management or Public Administration or in related fields

Experience: 6 years relevant experience, of which 4 years in Human Resource Training Officer II or Human Resource Development Officer II or in a similar position  

Job grade: IX

• Executive Secretary (Administrative Assistant)

Education: BA Degree in Administrative Science or in related fields or Diploma (Level IV) with Certificate of Competency (COC) in Secretary Science or Administrative Office or Administrative Service Management or Secretarial Science and Office Management or Administering Office and Secretarial Technology or Accounts and Budget Service or Secretarial Science or Customer Contact and Secretarial Operations or Secretarial Technology.  

Experience: 4 years relevant experience after BA Degree or 6 years relevant experience after Diploma (Level IV), of which 2 years as Secretary III or in similar position.  

Job grade: VII   

• Human Resource Officer II

Education: BA Degree in Human Resource Management or Management or Public Administration or in related fields

Experience: 2 years relevant experience as Human Resource Officer I or in a similar position  

Job grade: VI  

• Secretary III

Education: BA Degree in Administrative Science or in related fields or Diploma (Level IV) with Certificate of Competency (COC) in Secretarial Science and Office Management or Administrating Office and Secretarial Technology or Accounts and Budget Service or Secretarial Science or Customer Contact & Secretarial Operations or Secretarial Technology.

Experience: 1 year relevant experience after BA Degree or 4 years relevant experience after Diploma (Level IV), of which 2 years as Secretary II or in a similar position

Job grade: V

Application deadline: Monday, November 11, 2024

Place of work: Addis Ababa

Terms of employment:Permanent, after successful completion of probation period

Salary and benefits: as per the company’s salary scale and benefit packages

Interested applicants who fulfill the above requirements are invited to submit their CV, original and non-returnable copies of credentials with application letter to:-

Human Resource Management Department 

NIB Insurance Company (S.Co.)

Dembel City Center, 11^th floor (please use Lift No.2 or 3)

Addis Ababa

Garden Dairy is small enterprise that was established as a small milk retail business in late 2019 in southern Addis Ababa. It is now an enterprise engaged in dairy processing, wholesale, and retail trade business.

Garden dairy needs to recruit qualified consultant to develop Organizational manuals particularly, HR manual, Financial and Logistics & Procurement manual and organize training for staffs to understand the manuals. 

1. Specific Objectives of this assignment are:
2. To Develop HR manual
3. To develop Financial management manual
4. To develop Logistics & Procurement Manual
5. Organize one day Training for concerned staffs to fully understand the manuals

Criteria

The applicants to go through this selection criteria would be those who have submitted copies of legal documents (valid registration, renewed business license and TIN certificates).

Interested bidders should submit their technical and financial proposals within 5 working days with sealed envelope. Bidders could get detail TOR from our office at Kality located behind Akaki kality sub-city administration building in front of Dagi bar and Restaurant. Additional information could be requested using telephone number 0911886163 or Email address gardendairy22@gmail.com. The bid will be opened in front of the bidders or with their legal representatives. Our company has the right to cancel the bid partially or fully.

The South African Embassy in Addis Ababa invites applicants for the following positions:

1.  Post Description: Secretary                          (LRP 5 ADDP1501 & ADDP1503)  

POST TITLE: SECRETARY

REQUIREMENTS FOR A SECRETARY

• An appropriate diploma in Secretarial Science from a well-recognized College or Institution with a minimum of five years relevant experience
• Computer skills such as Word Processing, Excel, Power Point, and Internet as well as operating of a photocopy machine is essential.
• Must be physically fit, healthy, sober, neat and presentable.
• Must be comfortably conversant with the English language, both verbal and written
• Applicants should have no police or criminal record.

MAIN TASKS OF A SECRETARY

• Maintain diaries and manage appointments.
• Receive visitors and see them off again.  Attend to hospitalities during visits.
• Maintain an updated contact list, including the diplomatic list.
• Acknowledge receipt and register incoming correspondence, distribute it to the correct addressees and process outgoing correspondence via the correct channels.
• Make flight bookings and hotel reservations and prepare required correspondences e.g. email, letters.
• Handling of financial claims and co-ordinate re-imbursement of the claims with the Accounts Section 
• To perform general duties as instructed by the South African Diplomats be able to do elementary (basic) translation of letters, correspondences from Amharic to English.

• Post Description:  Receptionist/ Telephonist (LRP 5 ADDP2005)  

REQUIREMENTS FOR THE POST OF RECEPTIONIST/ TELEPHONIST

• A minimum of 12 years schooling plus 2 years appropriate experience. Candidates must be computer literate.
• Computer skills such as Word Processing, Excel, Power Point, and Internet is essential.
• Must be physically fit, healthy, sober, neat and presentable.
• Must be comfortably conversant with the English language, both verbal and written
• Applicants should have no police or criminal record.

MAIN TASK OF RECEPTIONIST/ TELEPHONIST

• Welcome and admission of visitors following security and access procedures, keeping statistics of visitors and reasons for enquiry or visit, 
• Message taking and document processing service (photocopying)
• Accept documentation, issue documents (i.e. handouts, travel magazines, literature and forms regarding customs queries). 
• Directs or guides visitors to the appropriate officers
• Prepare telephone lists for distribution
• Keeps reception area in a neat and professional way
• Provides contact details, visa and other application procedures and processes
• Ensures correct details of Mission staff on contact lists

• Post Description:  Messenger/Driver                         (LRP 3 ADDP3504) 

Requirements for the Messenger/Drivers

• Must have successfully completed the Ethiopian grade 12 certificate with a minimum of three years relevant experience
• and have the knowledge of driving rules and regulations and driving courtesies
• Must be comfortable conversant with the English language, both verbal and written

MAIN TASKS OF THE MESSENGER/DRIVER

• Drives for staff members of the Embassy and official visitors around Addis Ababa
• Meets official visitors to Addis Ababa at the airport and facilitate immigration and custom formalities
• Collect or deliver mail and documents pay bills, do bank duties, etc.
• Responsible for the day-to-day maintenance of the assigned vehicles, checks oil, water, battery, breaks, tyres, performs minor repairs, ensure that the vehicle is clean and handling of periodically services according to mileage
• Logs official trips, daily mileage, gas consumption, oil consumption, greasing etc.
• Ensure that the necessary steps required by the rules and regulations are taken in case of involvement in accidents.
• To perform general duties as instructed by the transport officer

• Post Description:  Sen. Domestic Worker (Cook) (LRP 2 ADDP1201)

The South African Embassy is seeking to appoint a qualified cook. The following are the compulsory requirements for the post.

• A minimum of six (6) years of schooling PLUS three (3) years of practical experience with   references and contract details of former employers, proof of qualification.
• Must be proficient in English.
• High standards of personal and general hygiene
• Always maintain cleanliness and neatness.
• Willingness to stay at the residence.
• Ability to cook a variety of dishes.
• Preparing and cooking for Official functions
• Preparing and cooking daily for the residence family
• Respect of privacy
• Must be willing to sign a contract of employment.

•  Post Description Domestic Worker (Cleaner) (LRP 1 ADDP1202)

              The compulsory requirements for the post

• A minimum of five (5) years of schooling plus one (1) year of cleaning and or cooking experience with reference and contract details of former employers, proof of a qualification
• Must be proficient in English
• High standards of personal and general hygiene
• Always maintain cleanliness and neatness.
• Willingness to stay at the residence.
• Cleaning of the residence daily
• Ability to wash and iron clothes for the family daily.
• Respect of privacy
• Must be willing to sign a contract of employment.

Applications

Interested applicants should submit their application in a clearly marked indicating the post applied in a sealed envelope which includes:

• Application
• Curriculum Vitae,
• Copies of certificates and other supporting documentation
• Copy of identity card or passport data page

Closing Date &Time                17 November (17h00)

Applications must be addressed to:

South African Embassy

Minister: Administration

Application for Advertised Post

Addis Ababa

Only short-listed candidates will be contacted.  Applications that do not meet the minimum requirements will not be considered.  Successful candidate will be subject to probation period and security clearance.